Administrative Assistant III

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General Information

Job Posting ID 2694294 Creation Date Mar 27, 2013
Employer Posting No 13-015 Closing Date May 30, 2013
Job Site Address AUSTIN, Texas 78701 Employer Type State Government
Openings 1

Job Description

Perform moderately complex administrative work reviewing documents submitted to the Corporations Section to determine compliance with statutory filing requirements. Make decisions as to whether documents conform to law. Enter selected information from documents into a computer database. Communicate orally and in writing with attorneys and the public concerning filing of documents and reasons for objections to filing. Review standard documents with frequent use of reference materials. Comply with all applicable agency policies and procedures, including safety and standards of conduct.

EXAMPLES OF WORK PERFORMED
Determine what statutes and administrative rules are applicable to a given document, interpret those statutes and rules in accordance with agency guidelines, and apply them to the provisions set forth in the document.
Enter selected information from documents into a computer database.
Prepare written notification of statutory reasons for objecting to filing.
Respond to moderately complex questions from attorneys and the public regarding statutory filing requirements for specified documents and methods and procedures for curing filing deficiencies.
Use a PC to retrieve necessary information from the computer database to make a filing determination.
Produce the appropriate evidence of filing the document including an acknowledgment letter and certificate evidencing filing.
Produce and assemble documents for mailing and scanning.
Batch documents received for processing.
Public Information Report (PIR) review, PIR input, and other work as assigned by team leader.

REQUIRED QUALIFICATIONS
Education, experience, and training
High school diploma or equivalent certificate.
Data entry of a high volume of documents into a database in a fast paced environment.

Knowledge, Skills and Abilities

Knowledge of modern office practices and procedures and of office equipment.
Ability to type a minimum of 45 CWPM.
Demonstrated spelling ability.
Ability to work in a production-like environment to meet daily quotas.
Ability to meet established deadlines.
Ability to work in a fast paced, high volume, deadline-oriented environment.
Ability to be flexible and quickly adjust to new situations and changing demands of the team and team leader.
Must be detail-oriented.
Ability to use a computer to retrieve, research, and provide information.
Ability to read and understand policies and procedures and apply them to filing decisions.
Ability to communicate effectively, orally and in writing.
Ability to work as a member of a team and be an effective team player.
Ability to perform duties in a stationary (seated) position with occasional periods of walking.
Ability to lift and carry boxes weighing up to thirty (30) pounds.
Must be willing to work overtime as required.
Regular and punctual attendance.

PREFERRED QUALIFICATIONS
One year (30 semester hours) of college.

This job description reflects management's assignment of essential functions and position responsibilities. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at any time.
Supervisory Experience Required No
Pay Between $2,428.83 / MO and $2,428.83 / MO
Additional Pay Details Payday is monthly on the 1st business day of the month.

New employees are subject to a 90-day waiting period for medical insurance and membership in the retirement system.

Details about insurance and retirement benefits are available at http://www.ers.state.tx.us/Employees/
Shift Days (First) Duration Regular
Workweek Full Time - 30 hours or more per week
Additional Workweek Details Overtime may be required.
Benefits
  • Medical/Health Insurance Plan
  • Other Insurance Plans
  • Other Paid Leave
  • Pre-Tax Programs for Child and Health Care
  • Retirement Plan
  • Sick Leave
  • Vacation Leave
Veterans Only No
Federal Contractor No
Eagle Ford Shale Job No

Job Requirements

Occupation Office Clerks, General
Minimum Experience and Education  0 yrs   6 mos and High School Diploma/GED


Additional Requirements

Typing Speed 45 Words Per Minute
Basic Computer Skills
  • Data Entry Terminal (PDT, Mainframe Terminal, etc)
  • EMail Software (Outlook, Thunderbird, etc)
  • Peripheral Devices (Scanners, Printers, etc)
  • Personal Computers

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Job Title Administrative Assistant III
13-015
State Agency Name TEXAS SECRETARY OF STATE
Job Closing Date May 30, 2013
Open Until Filled No

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