Manager IV (Elections)

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General Information

Job Posting ID 3538816 Creation Date Dec 29, 2017
Employer Posting No 18-035 Closing Date Jul 25, 2018
Job Site Address AUSTIN, Texas 78701 Employer Type State Government
Openings 1

Job Description

GENERAL DESCRIPTION
Perform advanced (senior-level) managerial work administering the daily office division operations and the activities of the Elections Administration Section within the Elections Division of the Office of the Secretary of State. Issue communications to the counties concerning Election Certification Management System (EMCS) entry and election night returns. Respond to public information requests for candidate and elected officials data. Manage nine employees in these areas: Special Projects; Receptionists: and Operations Support. Work with the Information Technology Division (IT) to identify enhancement and growth of the EMCS. Produce division annual and daily purchase requests. Work involves establishing goals and objectives; developing guidelines, procedures, policies, rules, and regulations; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating system function, division, or section activities; plans, assigns, and supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.


EXAMPLES OF WORK PERFORMED
Improvements to and maintenance of the EMCS (Election Certification and Management System) for candidate filing, election night results and canvass reports.
Certify ballot for state and district officers.
Act as a liaison to state agencies designated as voter registration agencies under NVRA National Voter Registration Act.
Act as liaison for Election Identification Certificate (EIC) Program with the Department of Public Safety and coordinate local Mobile Units and locations with county officials.
Provide and update voter registration applications for county election officials and the public and fulfill voter registration applications and ballot by mail online requests.
Maintain the online poll worker training program and updates.
Oversee and update the Project Vote Program and Website, and Student Mock Election Handbook.
Train election inspectors, assign locations, and deliver the checklists and letters to county officials.
Coordinate candidate filings, withdrawals and petitions with Independents, Write-Ins and major and minor parties.
Oversee the Constitutional Amendment mail out, Texas Press Association newspaper ads, and translations.
Produce and deliver elected and appointed officials Certificate of Elections, ID Cards and Commissions.
Responsible for the Elections Divisions key measures reporting.
Work with the United States Post Office for county, other agency and Secretary of State voter registration applications for address placement, codes and printing specs.
Collect Oaths and Statements for District and State Elected, Associate Judges and Appointed Officials.
Maintain and update the Elections Divisions SOS state website, Project Vote and Vote Texas websites.
Plan and host Election Law Seminars.
Track Legislation.
Host Election Advisory Committee Meetings.
Engage in voter outreach.
Conduct Texas Electoral College and ensure county election returns for the office of Governor and Lieutenant Governor are received for the Joint Committee Report.
Perform related work as assigned.


REQUIRED QUALIFICATIONS
Graduation from an accredited four-year college or university, or equivalent professional experience.
A minimum of five years responsible leadership experience in management or supervisory positions.
A minimum of three years of responsible work experience dealing with the public sector or large organizations


PREFERRED QUALIFICATIONS
Work experience with City, County, State and/or Federal Election processes.
Working knowledge of Election rules and regulations.


KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge and experience in business, supervision, and management
Work experience with web-based applications
Ability to handle difficult situations and to identify and solve problems
Ability to lead and develop a department and department staff members
Outstanding interpersonal relationship building and employee coaching and development skills
Excellent written and spoken communication skills
Must have strong analytical skills
Excellent computer skills in Microsoft Office and databases
Ability to multitask, prioritize, remain focused, and be flexible to changes
Ability to maintain a professional demeanor in dress and interaction with others
Ability to adhere to approved work schedule and maintain attendance and punctuality
Ability to work overtime and extended hours on projects


Information for Veterans, Reservists, or Guardsmen
The following MOS codes are generally applicable to this position: 11B, 11C, 13B, 13D, 13F, 13M, 14G, 14H, 14S, 14T, 29E, 35F, 35N, 37F, 88U, 89D, 92F, 92M, 92R, 150A, 150U, 290A, 923A, OS, YN, 641X, 711X, 712X, 715X, 721X, 731X, 732X, 748X, 205, 360, 610, 040, OSS, 0231, 0481, 0521, 2691, 6541, 6591, 7011, 7041, 7236, 7314, 7372, 0205, 7380, 8005, 8640, 8U000, 16GX, 60CO, 86MO, 86PO, 88AO. Please include any of these codes in the State of Texas application to better determine whether the minimum qualifications for this posting have been met.
Supervisory Experience Required Yes
Pay Between $6,863.70 / MO and $6,863.70 / MO
Additional Pay Details Payday is monthly on the 1st business day of the month.

New employees are subject to a 60-day waiting period for medical insurance and membership in the retirement system.

Details about insurance and retirement benefits are available at http://www.ers.state.tx.us/Employees/
Shift Days (First) Duration Regular
Workweek Full Time
Benefits
  • Medical/Health Insurance Plan
  • Other Insurance Plans
  • Other Paid Leave
  • Pre-Tax Programs for Child and Health Care
  • Retirement Plan
  • Sick Leave
  • Vacation Leave
Veterans Only No
Federal Contractor No
Eagle Ford Shale Job No
Is this job related to Hurricane Harvey Clean-up/Restoration? No

Job Requirements

Occupation Managers, All Other
Minimum Experience and Education  5 yrs   0 mos and High School Diploma/GED

- OR -

Occupation Management Analysts
Minimum Experience and Education  5 yrs   0 mos and High School Diploma/GED

- OR -

Occupation Meeting and Convention Planners
Minimum Experience and Education  5 yrs   0 mos and High School Diploma/GED


Additional Requirements

Basic Computer Skills
  • Database Software (Oracle, Access, etc)
  • EMail Software (Outlook, Thunderbird, etc)
  • Internet Browser (Internet Explorer, Firefox, etc)
  • Peripheral Devices (Scanners, Printers, etc)
  • Personal Computers
  • Presentation Software (PowerPoint, Flash, etc)
  • Spreadsheet Software (Calc, Excel, etc)
  • Word Processing Software (Word, WordPerfect, etc)
Specific Computer Skills Windows 7

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State agencies will not accept incomplete applications. Complete the following fields if you are viewing and printing your application to submit to a state agency/university. Then select the Preview/Print State of Texas Application button to view your application. Use your browser print option to print.
Job Title Manager IV (Elections)
18-035
State Agency Name TEXAS SECRETARY OF STATE
Job Closing Date Jul 25, 2018
Open Until Filled No

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