Administrative Assistant III (Revenue)

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General Information

Job Posting ID 6650381 Creation Date Jun 05, 2018
Employer Posting No 18-056 Closing Date Open Until Filled
Job Site Address AUSTIN, Texas 78701 Employer Type State Government
Openings 3

Job Description

GENERAL DESCRIPTION:
Work involves performing routine to moderately complex administrative and clerical duties. Daily job responsibilities will include: performing a variety of financial clerical duties involved in custody of cash receipts and fee payments and in processing forms, counting money, preparing reports and making deposits; communicating with the public for information retrieval and data entry; and operating a personal computer to enter, verify, research, correct, or retrieve information to a computer system database. The employee will be required to learn the functions, policies and procedures of the Corporations Section. The position requires data entry of a high volume of documents into a database in a fast paced environment. Unusual questions or problems are referred to the section leader. Some overtime work will be required.

EXAMPLES OF WORK PERFORMED:
• Perform high volume data entry for documents received.
• Batch documents received by the Corporations Section to ensure required fees are received and compare to remittance received.
• Responsible for performing payment related tasks using a computerized system which involves receiving, distributing, transferring, and accounting for funds; receipt of payments by cash, checks, credit card, electronic funds transfer.
• Correctly enter selected information from documents into a computer database.
• Copy and maintain records and files.
• Communicate with the public for information retrieval and data entry.
• Maintain three day turnaround of processing documents.
• Follow verbal and written instructions.
• May assist receptionist and substitute for receptionist when trained.
• Open and batch mail according to document type.
• May perform other related work as assigned utilizing demonstrated skills as needed or as required by supervisory personnel.

YOUR APPLICATION FOR EMPLOYMENT MUST SHOW HOW YOU MEET EACH OF THE FOLLOWING QUALIFICATIONS.

REQUIRED QUALIFICATIONS:
• Ability to type a minimum of 40 CWPM.
• Demonstrated spelling ability of a 70% or higher on a spelling test.
• Demonstrated 10-key proficiency of 70% or higher on a typing test.
• Minimum 1 year customer service experience.

EDUCATION:
• High school diploma or equivalent certificate.

KNOWLEDGE, SKILLS, AND ABILITIES:
• Must be able to understand and follow moderately complex verbal and written instructions.
• Spelling, numeric, and data entry operator test required.
• Ability to work in a production-like environment to meet daily quotas.
• Ability to meet established deadlines.
• Ability to be flexible and quickly adjust to new situations and changing demands of the team and team leader.
• Must be detail-oriented.
• Ability to use a computer to retrieve, research, and provide information.
• Ability to read and understand relevant statutes, administrative rules, policies and procedures, directions, instructions and apply them to filing decisions.
• Ability to communicate effectively orally and in writing.
• Ability to work as a member of a team and be an effective team player.
• Ability to perform duties in a stationary (seated) position with occasional periods of walking.
• Ability to lift and carry boxes weighing up to thirty (30) pounds.
• Must be willing to work overtime as required.
• Regular and punctual attendance.
• Excellent interpersonal and communication skills, possesses experience and competency in customer relation skills.
• Ability to organize and prioritize work in a stressful environment.
• Ability to work effectively as a member of a team and individually.
• Experience in customer service, clerical or administrative work.

PREFERRED QUALIFICATIONS:
• One year (30 semester hours) of college.
• Ability to proficiently read, write and speak Spanish.

This job description reflects management’s assignment of essential functions and position responsibilities. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Information for Veterans, Reservists, or Guardsmen
The following MOS codes are generally applicable to this position: 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y, AZ, LS, MC, PS, RP, SN, YN, 641X, 741X, 360, 018, 0100, 0111, 6046, 0102, 0170, 4430, 3A1X1, 8A200. Please include any of these codes in the State of Texas application to better determine whether the minimum qualifications for this posting have been met.



All applicants need to make an appointment to test typing, spelling, and 10-key abilities.


Appointments are subject to availability and will be administered Monday - Friday, 8:30 a.m. - 4:00 p.m. No testing will be conducted Friday afternoons.


Send an e-mail to employment@sos.state.tx.us to request your appointment.
Please include your preferred appointment time & date, job posting number(s) and job title(s).


Testing will be conducted Tuesday, September 4, 2018 until Friday, September 14, 2018.
Supervisory Experience Required No
Pay Between $2,750.00 / MO and $2,750.00 / MO
Additional Pay Details Payday is monthly on the 1st business day of the month.

New employees are subject to a 60 day waiting period for medical insurance and membership in the retirement system.

Details about insurance and retirement benefits are available at http://www.ers.state.tx.us/Employees/
Shift Days (First) Duration Regular
Workweek Full Time
Benefits
  • Medical/Health Insurance Plan
  • Other Insurance Plans
  • Other Paid Leave
  • Pre-Tax Programs for Child and Health Care
  • Retirement Plan
  • Sick Leave
  • Vacation Leave
Veterans Only No
Federal Contractor No
Eagle Ford Shale Job No
Is this job related to Hurricane Harvey Clean-up/Restoration? No

Job Requirements

Occupation Customer Service Representatives
Minimum Experience and Education  1 yrs   0 mos and High School Diploma/GED

- OR -

Occupation Executive Secretaries and Administrative Assistants
Minimum Experience and Education  1 yrs   0 mos and High School Diploma/GED

- OR -

Occupation Data Entry Keyers
Minimum Experience and Education  1 yrs   0 mos and High School Diploma/GED


Additional Requirements

Typing Speed 40 Words Per Minute
Basic Computer Skills
  • Data Entry Terminal (PDT, Mainframe Terminal, etc)
  • EMail Software (Outlook, Thunderbird, etc)
  • Internet Browser (Internet Explorer, Firefox, etc)
  • Peripheral Devices (Scanners, Printers, etc)
  • Personal Computers
  • Word Processing Software (Word, WordPerfect, etc)
Specific Computer Skills Microsoft Office 2013

Answer the following before previewing and printing your application

State agencies will not accept incomplete applications. Complete the following fields if you are viewing and printing your application to submit to a state agency/university. Then select the Preview/Print State of Texas Application button to view your application. Use your browser print option to print.
Job Title Administrative Assistant III (Revenue)
18-056
State Agency Name TEXAS SECRETARY OF STATE
Job Closing Date ---
Open Until Filled Yes

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